Executive Assistant with French

Job description

Extensive calendar management on a daily basis
Responsibility for timely and accurate accomplishment of given tasks and projects management activities related to the direct VPs, Directors
Complex organization and monitoring of internal and Client meetings, tele & video calls, conferences, Senior Management trainings etc.; on request: join meetings/calls, take minutes, collate and distribute them and take required actions
Preparation of Power Point presentations & required financial reports upon request
Travel arrangements including travel documentation, logistics, accommodation and respective approvals; travel/expense/accommodation and other log updates when required
Claiming expenses for Superiors and credit card reconciliation; close collaboration with respective finance and expense teams across SBUs
Handle time report entry and approvals
Support in various Superiors projects: manage project related logistics including project numbers, resources, quotes, descriptions, summaries and status; upon request create or contribute to project/team/HR/Finance etc related reports and presentations
Procurement support: help/assist VPs/Directors with registration of purchases across all Business Units affecting their projects
Liaison with clients and close collaboration with staff across all units/departments on behalf of the Superiors and during their absence
Inbox management on request
General administration duties and ad-hoc requests
Provide EA back-up support to others when needed

Requirements

Fluent English communication skills (Oral, Written & Presentation)
Very good French (min B2)
Excellent communication skills needed to interact at various organizational Levels
Readiness to take own initiative
Great Customer Service Skills
Ability to learn quickly
Team player attitude
Advanced knowledge of MS Office package
Strong computer and Internet research skills